Before You Hire Another Front Desk Person, Run This Number.
See what intake, scheduling, and after-hours calls cost your practice, firm, or restaurant today, and what it would cost to have AI handle them. Role by role, in about 3 minutes.
Built for healthcare, legal, and hospitality businesses.
Where the hours go
The calls and front-office tasks that eat your team's hours look different in every business. Common examples:
Healthcare practices
- New patient intake calls
- Appointment scheduling and rescheduling
- Reminder and confirmation calls
- After-hours calls that go to voicemail
Law firms
- New client intake calls
- Consultation scheduling
- Case status check-in calls
- After-hours and weekend inquiries
Hospitality
- Reservation calls
- Hours, menu, and directions questions
- Catering and private event inquiries
- Calls during the dinner rush
How the math works
- 1
What you enter
Your company name, industry, company size, annual revenue, and business challenges. Then the roles you want to look at, and for each one: how many employees, the hours per week spent on tasks AI could handle, and their hourly rate or annual salary.
- 2
What it costs you today
For each role, those weekly hours are multiplied across a full year, by the hourly rate (salaries are converted to an hourly rate), and by the number of employees. Each role comes with a default share of that work AI could take on, which gives its estimated savings.
- 3
What AI would cost instead
Each role you select adds a fixed monthly AI cost, plus a one-time setup cost in the first year. That first-year total is compared with your savings to show your net savings and payback period.
Every figure is an estimate based on the numbers you enter. Treat it as a starting point, not a quote.
What a hire really costs
Salary is the number most owners compare. It's rarely the whole cost.
- Wages and overtime
- Payroll taxes and benefits
- Recruiting and training time
- Turnover, and starting over when someone leaves
- Coverage gaps: lunch breaks, sick days, vacations, and after hours
Keep these in mind when you enter your numbers.
Three ways to handle your calls
| Hiring staff | Answering service | AI receptionist | |
|---|---|---|---|
| Available after hours | Only with added shifts | Typically yes | Yes, 24/7 |
| Answers using your business details | Yes | Usually from a script | Yes, trained on your information |
| Books appointments | Yes | Varies by service | Yes, when connected to your calendar |
| Affected by sick days and turnover | Yes | No | No |
| How you pay | Salary, taxes, and benefits | Typically per minute or per call | Fixed monthly |
Questions owners ask
How accurate is the estimate?
It's built from the numbers you enter, so it's only as accurate as those inputs. Use it as a starting point for a real conversation, not a quote.
Do I need to give my email to see results?
No. Your results appear on screen as soon as you finish.
What does an AI receptionist actually do?
It answers your calls, responds to common questions using your business information, captures caller details, and books appointments when it's connected to your calendar. It can also be set up to transfer urgent calls to your team. Call (908) 360-8116 to hear one.
Will it replace my staff?
It's designed to cover what your staff can't: after-hours calls, overflow during busy stretches, and the same questions asked all day. Your team keeps its time for the people in front of them.
What does it cost?
Legacy Builder AI Receptionist plans start at $497/month plus a one-time setup fee. See plans
Who is this built for?
Healthcare practices, law firms, and hospitality businesses.